The East Lancashire Road Club
Club Constitution
A. Name:
1. The Club will be called the East Lancashire Road Club, (ELRC).
2. The Club’s principal affiliation will be to the Rochdale Cyclists Touring Club (CTC) which is an informal Group within the Cyclists Touring Club, (the National Charity organisation representing the interests of cyclists in the UK).
3. For members wishing to participate in touring and leisure cycling activities those members may also join the Rochdale CTC
4. To enable members of the East Lancs RC to participate in races and other competitive cycling events the East Lancs RC will affiliate to other cycling bodies at the discretion of the Committee.
B. Aims and Objectives:
The aims and objectives of the Club will be;
1. To promote cycling in all its forms and support the aims and objectives of the CTC and British Cycling within Rochdale and the surrounding area
2. To ensure that all present and future members receive fair and equal treatment
3. To provide facilities for and promote community participation in the sport of cycling
4. To provide all its services in a way that is fair to everyone
5. To ensure a duty of care to all members of the Club
6. To manage the Clubs equipment and facilities
7. To offer coaching and competitive opportunities in cycling
C. Membership:
1. Membership will consist of officers and members of the Club
2. All members will be subject to the regulations of the Constitution and by joining the Club will be deemed to accept these regulations and codes of conduct that the Club has adopted.
3. All members of the East Lancs Road Club must be members of
a. British Cycling - Race Silver Membership
b. the National CTC organisation
4. New members participating in cycling Club Runs with the East Lancs Road Club will be able to take part in 3 Club Runs without membership of British Cycling or the National CTC, however to continue to cycle with the East Lancs Road Club those members will then be required to join British Cycling or the National CTC
5. Members of the East Lancs RC will be enrolled in one of the following categories:
a) Full member
b) Social member
c) Under 18 member
d) Honorary Life member
6. Membership of the Club shall be open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs, age, sex, or disability, except as the necessary consequence of the requirements of cycling as a particular sport
7. Only Full, Under 18’s, and Honorary Members can ride in the name of the East Lancs RC in open events, and qualify for Club Championships.
8. Social Members of the East Lancs RC may take part in all social events and East Lancs RC races but not qualify for handicap awards.
9. Deleted
10. All members of the East Lancs Road Club shall have 3rd party liability insurance by virtue of their membership of British Cycling Race or Cycling UK or equivalent liability cover. Failure to hold such insurance could leave the individual member liable for any loss or damages.
11. The British Cycling / Cycling Time Trials definitions of Junior and Youth shall be adopted
12. Any member wishing to resign membership shall give written notice of the same to the Club Secretary
D. Membership Fees:
1. Membership fees for the East Lancs RC will be set annually and agreed by the Committee in accordance with the annual budget or determined at the Annual General Meeting, which will be held on a date to be agreed.
2. Upon joining the Club, Membership fees shall be paid in full for 12 months membership, and the Membership Fees, which shall become payable thereafter, shall be paid in full every year in the same month of joining.
3. Honorary Membership will be awarded at the discretion of the Committee.
E. Officers of the Club:
1. The officers of the Club will be;
a. President
b. Club Secretary
c. East Lancs RC Secretary
d. Treasurer
e. Membership Secretary
f. Rochdale CTC BAR Secretary
g. Newsletter Editor
h. Runs Secretary
i. Social Secretary
j. Welfare Officer
k. Ladies Representative
l. Juniors Committee Representatives x 2
m. Members Committee Representatives x 2
2. The Club officers shall be collectively known as the Committee and they shall be elected by the members annually at the AGM.
F. Club Management:
1. The Club will be managed through a regular meeting of the Committee and other members at which a Chairman will be elected from those present. Reasonable endeavours will be made to hold these meetings monthly at a venue and date to be arranged at the preceding meeting
2. All members are eligible to attend and vote at monthly Committee meetings
3. The monthly Committee meeting will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club
4. The Committee meeting shall have the authority to appoint Sub-Committees as necessary and appoint advisers to the Club as necessary to fulfil its business
5. The Committee meeting shall be responsible for disciplinary hearings of members who infringe the Club rules, regulations and constitution
6. The Club may refuse membership or expel from membership only for good and/or sufficient cause, such conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Clubs members and decided by a majority vote.
G. Finance:
1. All Club monies will be banked in an account held in the name of the Club
2. The income and property of the Club shall be applied solely towards promoting the Clubs objectives as set out in this Constitution and no portion shall be paid or transferred directly or indirectly to members of the Club
3. The Club Treasurer will be responsible for governing the finances of the Club.
4. The financial year of the Club will end on the 30 September 31 March of each year.
5. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting
6. Any cheque drawn against Club funds should hold the signatures of two authorised signatories
7. The authorised signatories to the Club bank account shall be decided by the membership at the AGM
H. Annual General Meetings:
1. Notice of the Annual General Meeting (AGM) will be given by the Club Secretary. Not less than 21 days’ notice of the AGM shall be given to all members
2. The AGM will receive a report from the officers of the Club and a statement of the audited accounts
3. Nominations for officers of the Club will be sent to the Club Secretary prior to the AGM
4. The election of officers is to take place at the AGM
5. All honorary members are eligible to vote at the AGM
6. The quorum for AGM’s will be 10 members or 25% of the membership, whichever shall be least
7. An Extraordinary General Meeting (EGM) outside the AGM may be called as necessary. The procedures for EGM’s will be the same as for an AGM
8. Decisions taken at Committee Meetings shall not over rule those taken at AGM’s or EGM’s
I. Competitions
1. Members entering competitions either as first or second claim riders must be aware of the rules of the body organising the competition. This includes those rules pertaining to drug testing and substance abuse. Members are responsible for ensuring all mediations, (both prescribed or over the counter) they are using are not a prohibited substance and if appropriate are covered by therapeutic use rules.
2. In entering competitions members agree to abide by all the rules and regulations and conduct themselves accordingly.
3. Members must also be aware and adhere to the requirements of both the United Kingdom Anti-Doping and World Anti-Doping organisations.
I. Discipline and Appeals:
1. All complaints regarding the behaviour of members should be submitted in writing to the Club Secretary
2. The complaint will be heard at the next monthly Committee meeting, which has the power to take appropriate disciplinary action including the termination of membership
3. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing
4. There will be a right of appeal to the Committee meeting following disciplinary action being announced. The appellant must notify the Club Secretary in writing of his/her intention to appeal within 21 days of notification of the outcome of the disciplinary hearing
5. The appeal will be held at the monthly Committee meeting following receipt of notice of appeal
J. Dissolution:
1. A resolution to dissolve the Club can only be passed at an AGM or EGM through a majority vote of the membership.
2. In the event of the dissolution of the Club, any assets remaining after the satisfaction of all debts and liabilities shall not be paid to or distributed among members of the Club, but shall be given to one or more other sporting or charitable body nominated and approved at the AGM or EGM
K. Amendments to the Constitution:
1. The constitution shall only be changed through agreement by majority vote at an AGM or EGM
L. Declaration:
1. The East Lancs Road Club, hereby accepts this Constitution as a current guide regulating the actions of the members.
The East Lancashire Road Club 1967 to date
